Before You Submit

RenLUG is an all-volunteer nonprofit and we do our best to meet every request — but a few things help us say yes:

Submit early. Our calendar fills quickly, and custom builds take significant time — from concept and design to ordering parts and building transport containers. The more lead time you give us, the better.

Tell us your vision. The more detail you share about your event and what you’re hoping RenLUG brings to it, the better we can match the right programs and builds to your audience.

Know your area. RenLUG’s core service area is Seminole, Orange, and Lake Counties, with extended outreach into Brevard, Osceola, Sumter, and Volusia Counties. Events outside this area may still be possible — reach out and we’ll do our best.

Know that our displays are personal property. The LEGO® models in our display library belong to our members — some valued at several thousand dollars. Security considerations and venue requirements matter, and we take them seriously to protect everyone’s investment.

Venue & Host Requirements

To help us present the best possible display at your event:

1. Indoor venues are strongly preferred. Outdoor single-day events may be accommodated depending on weather conditions.
2. Tables. When provided by the host, we can work with you on quantity and layout. Our typical builds are designed for 30″×60″, 30″×72″, or 30″×96″ tables, often doubled along the long edge.
3. Tablecloths — ideally floor-length — keep the focus on the displays and conceal transport containers underneath.
4. Barriers or stanchions protect our builds from accidental contact. For installation projects remaining onsite for an extended period, a secure display cabinet is required.

RenLUG can provide our own display tables, tablecloths, signage, and stanchions if needed — though transporting these items involves additional costs, which we typically ask the event host to cover.

request form

At RenLUG, we’re committed to presenting a clean, professional, and polished display at every event. We look forward to reviewing your submission and exploring what we can create together.

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Considerations for RenLUG Participation at Events

RenLUG is unable to support all event requests. Please don’t take it personally. There are numerous factors that determine whether or not we can support an event.

1. LEGO® models used in RenLUG displays are part of member’s personal collections. It is personal property, and therefore, security considerations to protect that property is of the utmost importance for our appearance at LEGO® related events. Some of the LEGO® builds in our display library we have costs upwards of several thousand dollars.
2. It takes time to build an original new or custom build – LOTS OF TIME! From concept, design, ordering parts, iterations, final build and figuring out transport containers – it all adds up. If you have an event that you would like RenLUG to attend, PLEASE, reach out early, so that our members have time to plan and request the needed time off work to attend. This is especially important if you would like a build representing a custom theme.
3. Previous commitments. It’s normally not possible for us to be in two places at once. Reaching out to RenLUG well in advance of your event, increases the likelihood that enough of our LUG members would be available to participate.
4. Location. Location. Location. RenLUG is generally active in just three counties – Seminole, Orange and Lake. If your event is in a different county, we may be able to put you in touch with other groups and individuals who may be able to support your event with their own builds and members.